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MBV IT: Operations Administrator

MBV IT Invites Unemployed Graduates to Apply for the Operations Administrator


Closing Date: 31 January 2024
Job Type: Permanent
Location: Johannesburg, South Africa


Job Description

Responsibilities:

1. Administrative Support:

  • Provide general administrative support to the operations team and other departments within the organization.
  • Manage and organize office records, documents, and files.
  • Record minutes during internal meetings such as MANCO

2. Communication:

  • Facilitate communication within the operations team and between different departments.
  • Answer incoming phone calls, screen and direct calls to the appropriate person or department.
  • Take messages and provide basic information to callers.

3. Scheduling and Coordination:

  • Schedule and coordinate meetings, appointments, and events for the operations team.
  • Arrange travel plans and accommodations as needed for office functions.

4. Documentation and Reporting:

  • Maintain accurate and up-to-date records, including reports, memos, and operational documentation: MANCO Reports, Records of Office Stationery and allocation to stuff as and when needed, etc.
  • Prepare regular reports on operational activities for management review.

5. Data Entry and Management:

  • Enter and update data in databases and information systems: Install and activate necessary software on new employee’s laptops, allocate new employee emails and register them across all systems/software, and keep MS Team records up to date (names/contact/roles).
  • Ensure data accuracy and integrity.

6. Facility Management:

  • Oversee the maintenance and cleanliness of office facilities.
  • Coordinate repairs and maintenance activities with relevant service providers.
  • Receive, sort, and distribute incoming mail and packages.
  • Coordinate outgoing mail and courier services.

7. Supply Chain Management:

  • Manage inventory levels of office supplies and ensure timely replenishment: Consumables, Detergents, Stationery, etc.
  • Liaise with vendors for procurement of supplies and services.

8. Budget Monitoring:

  • Assist in monitoring and tracking operational budgets.
  • Provide support in expense tracking and reporting.

9. Policy Compliance:

  • Ensure compliance with organizational policies and procedures.
  • Assist in implementing and enforcing operational policies.

10. Training and Onboarding:

  • Assist in onboarding new employees within the operations team.
  • Provide training and support for the use of office tools and systems.

11. Event Planning:

  • Coordinate and support the planning of company events, workshops, and team-building activities.
  • Manage logistics for events, including venue coordination and catering.

12. Customer Service:

  • Handle inquiries and requests from internal and external stakeholders.
  • Provide excellent customer service to address operational concerns.

13. Emergency Response:

  • Collaborate with the safety and security team to implement emergency response procedures.
  • Assist in ensuring a safe and secure working environment.

14. Continuous Improvement:

  • Identify areas for process improvement and efficiency within the operations function.
  • Collaborate with team members to implement improvements.

Requirements:

Degree in:

  • Business Administration
  • Or Business Management
  • Or Administrative Management
  • Or Diploma Operations Management

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1 Response

  1. January 15, 2024

    […] Tap Here to Apply […]