Office of the Chief Justice: Administration Clerk Jobs

Office of the Chief Justice: Invites Unemployed Youth to Apply for the Administration Clerk Jobs

Closing Date: 07 July 2023
Job Type: Full Time
Location: South Africa

Job Description

The Office of the Chief Justice invites unemployed youth to apply for the following Government entry-level Jobs/positions.

Job level: Grade 12 / Junior / Entry level SA Government Jobs

The following entry-level job opportunities are open for applications:

Administration Clerk

Location: National Office: Pretoria (Judicial Remuneration and Conditions of Service)
Reference No: 2023/237/OCJ
Salary: R202 233 – R235 601 per annum

Requirements:

•  Grade 12/Senior Certificate

Advantageous: 

• National Diploma in Administration or equivalent qualification at NQF Level 6 with 360 credits as recognised by SAQA, a Minimum of one (1) year experience in administration.
• Knowledge of the PERSAL System

Duties: 

• Facilitate the appointment on PERSAL of acting and permanent Judges;
• Administer leave of Judges in active service;
• Facilitate the procurement of motor vehicles for Judges in active service;
• Facilitate the payment of gratuities to Judges in active service, discharged Judges and surviving spouses of Judges;
• Manage the payment of Judges’ salaries for acting judges, permanent Judges, discharge Judges and surviving spouses of Judges.
• E-Judiciary Solution for Judges.
• Compilation of statistics and reporting,
• Managing Staff and complying with HR policies.

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Administration Clerk: Assets

Location: Western Cape Division of The High Court
Reference No: 2023/238/OCJ
Salary: R202 233 – R235 601 per annum

Requirements: 

• Grade 12/Senior Certificate

Advantageous: 

• Relevant experience in Provisioning Administration/ Supply Chain Management will serve as an added advantage.
• A valid driver’s licence will serve as an added advantage.
• Understanding of confidentiality in Government.

Knowledge: 

• Computer literacy (MS Office).
• Demonstrate a sound understanding of the PFMA, Treasury Regulations, Supply Chain Management guidelines and other related prescripts.
• Knowledge of the Public Sector procurement process, rules and regulations

Duties: 

• Keep and update all records on the asset register, Bar code all newly acquired assets,
• Conduct quarterly assets and ensure that assets in the register match the condition of their existence,
• Identify Assets for disposal and facilitate the transfer thereof,
• Assist with the reconciliation of JYP and BAS assets register,
• Update records of leases on assets and maintain copies for audit purposes,
• Follow up on losses reported to Legal Liability and update asset requests according to asset status,
• Update the inventory list and assets register, compile daily, weekly and monthly statistics,

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Registrar’s Clerk

Location: Cape Town Labour and Labour Appeals Court
Reference No: 2022/239/OCJ

Salary: R202 233 – R235 601 per annum

Requirements: 

• Grade 12/Senior Certificate

Advantageous: 

• A Minimum of one year of relevant experience and an understanding of the appeal process and petition procedures will be an added advantage. 
• Appropriate experience in general administration or court-related functions will serve as an added advantage.
• A valid driver’s license

Duties: 

• Rendering effective and efficient case flow management support service to the Court.
• Attend to all stakeholders’ enquiries and correspondences.
• Ensure proper filing and safekeeping of all court records.
• Proper administration of all appeal and petition processes.
• Ensuring proper receipt, processing, administration and filing of all appeals and applications for leave to appeal.
• Perform general administrative duties

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Telecom Operator

Location: Braamfontein Constitutional Court
Reference No: 2023/240/OCJ
Salary: R202 233 – R235 601 per annum

Requirements:

• Grade 12/Senior Certificate

Advantageous: 

• Basic Computer Certificate will serve as an advantage.
• 1-year experience in administration will be an added advantage.

Duties: 

• Provide a switchboard service to all clients.
• The answer, transfer and direct incoming calls in a timely manner using an updated telephone list.
• Updated with daily activities and Office of the Chief Justice Policy and procedures to respond to the clients.
• Update, and maintain accurate contacts and information list of services, departments, staff members and application requirements.
• Report faults on telephone lines to the Information Services unit within the Department.
• Attend to emergency/high-priority calls and forward calls to relevant business units or send messages through emails. Assist with any telephone-related duties required by management.

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Library Assistant  

Location:  Mpumalanga Division of The High Court: Mbombela
Reference No: 2023/242/OCJ
Salary: R171 537 – R199 461 per annum

Requirements: 

• Grade 12/Senior Certificate

Duties: 

• Assist with management and control of the Library and its resources in line with the library code and other applicable prescripts.
• Assist with ordering library materials approved by the library committee.
• Assist in classifying, cataloguing and indexing library material.
• Update loose-leaf publications.
• Responsible for the sub-libraries outside the court.
• Assist with running and maintenance of the library including the physical structure.
• Arrange for the binding of loose-leaf publications.
• Processing of standing orders.
• Carry boxes on delivery of books to Judges’ Chambers.
• Assist with compiling reports on library matters

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Skills and Competencies:

• Good communication (written and verbal).
• Computer literacy (MS Office).
• Good interpersonal skills,
• Good public relations skills.
• Ability to work under pressure and to solve problems.
• Customer service.